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Send a bot (Meet / Zoom / Teams)

Sending a bot adds a ScribX participant to your call. It records, transcribes and translates in real time, then leaves when the meeting ends — so you can close the tab or step away and still get the full write-up.

Bots work with Google Meet, Zoom and Microsoft Teams.

When to send a bot​

  • The call is scheduled and you want it captured automatically
  • You may need to leave early or join late
  • You want the most reliable recording, independent of your own connection
  • You're capturing a call you're not personally in

If you're already sitting in the call and happy to keep the tab open, capturing in-browser is quicker. Not sure? See the comparison.

To send a bot you need the meeting's invite / join URL to paste into ScribX. Where to copy it:

  • Google Meet — from the Google Calendar event (copy the meet.google.com/… link), or inside the call click the meeting name → Joining info → copy.
  • Zoom — Desktop app: Meetings tab → pick the meeting → Copy Invitation (or Copy Link); during a call: Participants → Invite → Copy Invite Link. The link looks like …zoom.us/j/….
  • Microsoft Teams — open the event in your Calendar and copy the "Join the meeting" link (or grab it from the invite email); during a call: People → Share invite → Copy meeting link. The link looks like teams.microsoft.com/l/meetup-join/….
tip

Any standard Meet / Zoom / Teams join URL works — even from a forwarded invite. You don't need to be the organizer to send a bot, but the meeting may still need to admit the bot.

Send a bot to a meeting​

Open Start ScribX in the web app (or the extension side panel). Paste a meeting link and ScribX does the rest.

The Start a ScribX screen with a meeting-link field and the Start button123
  1. 1Paste the Meet, Zoom or Teams link
  2. 2Send the bot — it joins, records and transcribes live
  3. 3…or let ScribX auto-join from your calendar instead
Start a ScribX — drop in a meeting link and the bot joins, records, transcribes and summarizes.
  1. Open Start ScribX.
  2. Keep the Join now tab selected.
  3. Paste the meeting link (Meet, Zoom or Teams) — or click Paste to grab it from your clipboard.
  4. Optionally open Recording settings to set the transcription engine, languages and summary format (see below).
  5. Click Start ScribX.

The bot joins within a few moments and appears in the participant list. A captured meeting costs 1 credit per minute — see Credits & usage.

Configure the capture (optional)​

Before you send the bot, you can tune how it records and writes up — or set these once as team defaults so you never touch them.

  • Transcription engine — ScribX AI for the full live transcript + translation, or Basic Transcript for a lighter pass.
  • Languages — the languages spoken in the call (English, Vietnamese, Japanese), so transcription stays accurate. See Languages.
  • Summary format — the shape of the write-up; pick a built-in or a custom format.
  • Brief the AI — add a short note (agenda, attendees, context) to sharpen the summary. For reusable terms, use the context & glossary.

What the bot does​

  • Joins the meeting as a visible participant
  • Records audio (and video where available)
  • Transcribes and translates live — follow along in the side panel
  • Marks Checkpoints — decisions, blockers and action items as they happen
  • Leaves automatically when the meeting ends, then generates the write-up

Track the bot's status​

A bot moves through a few states you can watch:

  • Joining — connecting to the call
  • In meeting — recording and transcribing
  • Ended — left the call; the note is being generated

If a bot can't join — waiting in a lobby, denied entry, or a bad link — you'll see the reason. See Manage the bot in-call and Troubleshooting.

Schedule it instead of joining now​

Switch the Join now tab to Schedule to send a bot to a meeting that starts later — ScribX joins about a minute before the start time.

The Schedule tab on Start ScribX, with a start time and recording settings12
  1. 1Paste the meeting link
  2. 2Set the start time — ScribX joins about a minute before
Schedule a bot for a future meeting — ScribX joins just before it starts.
Auto-join from your calendar

Connect your calendar and ScribX sends a bot to your meetings automatically — no link-pasting. Available on every plan.

What's next?​