Manage the bot in-call
Once a bot is on a call you can watch its status, help it get in, and remove it whenever you like — from the web app or the extension panel.
Bot states
A bot moves through these states, shown next to the meeting:
| State | What it means |
|---|---|
| Joining | Connecting to the meeting |
| In meeting | Recording and transcribing |
| Ended | Left the call; the write-up is being generated |
When a bot ends unexpectedly, it shows an end reason so you know what happened (for example, removed by a host or left alone in the call).
Help the bot join
Some meetings hold guests in a lobby. If the bot is waiting:
- A host admits the ScribX participant, just like any guest.
- The state flips to In meeting and recording begins.
For recurring internal calls, ask a host to admit ScribX automatically so bots never wait in the lobby.
Remove the bot mid-call
You can stop a capture at any time:
- From the call — a host removes the ScribX participant like any other.
- From ScribX — open the meeting and click Stop / Remove bot.
Whatever's been captured up to that point is still processed into a note.
Access to the recording
The person who starts the capture is the owner of the resulting recording. Teammates may need to be granted access — see Share recordings and Teams & roles.
When a bot won't join
If a bot can't get in — bad link, denied entry, or a platform restriction — you'll see the reason on the meeting. Common fixes are in Troubleshooting, or capture in-browser as a fallback.