Manage the bot in-call
Once a bot is on a call you can watch its status, help it get in, and remove it whenever you like — from the web app or the extension panel.
Bot states
A bot moves through these states, shown next to the meeting:
| State | What it means |
|---|---|
| Joining | Connecting to the meeting |
| In meeting | Recording and transcribing |
| Ended | Left the call; the write-up is being generated |
When a bot ends unexpectedly, it shows an end reason so you know what happened (for example, removed by a host or left alone in the call).
Admit the bot to the meeting
Most meetings hold an outside guest in a lobby / waiting room until a host lets them in. The ScribX bot is no different — while it waits, its status stays Joining. A host admits it exactly like any other participant, then it flips to In meeting and recording starts.
How to admit, by platform:
- Google Meet — when ScribX asks to join, a host clicks Admit on the "Someone wants to join" prompt. If the prompt doesn't appear right away, open People and admit ScribX there. (With the extension you also get an Admit & record shortcut.)
- Zoom — if Waiting Room is enabled, the host opens Participants and clicks Admit next to ScribX.
- Microsoft Teams — the bot waits in the lobby; an organizer opens the participants panel and clicks Admit. If guests can't be admitted at all, the meeting's lobby/guest policy is blocking outside participants — ask the organizer to allow guests.
- For recurring internal calls, ask a host to admit ScribX automatically, or turn off the waiting room for that meeting.
Remove the bot mid-call
You can stop a capture at any time:
- From the call — a host removes the ScribX participant like any other.
- From ScribX — open the meeting and click Stop / Remove bot.
Whatever's been captured up to that point is still processed into a note.
Access to the recording
The person who starts the capture is the owner of the resulting recording. Teammates may need to be granted access — see Share recordings and Teams & roles.
When a bot won't join
If a bot can't get in — bad link, denied entry, or a platform restriction — you'll see the reason on the meeting. Common fixes are in Troubleshooting, or capture in-browser as a fallback.